Page 5 - PR3_Case study_Final version _English

Name of the ARCES
company/Thematic https://www.arces.it/
Profile ARCES,is a non-profit organization set up as a non-profit organization
(Presidential Decree n. 713 of 09/22/1976), is a UNIVERSITY COLLEGE OF MERIT
LEGALLY RECOGNIZED by the Ministry of Education, University and Research
(Presidential Decree of 19 November 1991).
The Colleges of Merit recognized and accredited by the Ministry of Education,
University and Research have been meeting since 1995 in a Conference (CCUM –
Conference of University Colleges of Merit). A total of 14 managing bodies
participate in it for a total of 56 University Colleges, located throughout the
country, which host over 4,350 students every yearThe University Colleges of
Merit are institutions of a private legal nature, which exercise functions in the
public interest. They qualify as structures of excellence in support of Universities
as regards not only the residential offer (room and board services) but, above all,
for their training project which provides for an interdisciplinary model and
integrative interventions and support for university study, contributing to the
cultural enhancement and professional and human growth of students.
All in high-quality structures, which guarantee young residents excellent living
conditions and functional spaces dedicated to study, free time and personal
interests.
Challenge The structure has 10 employees and a Director. The staff works with the
flexibility required for microstructures. The challenge was to preserve the health
of the workers, maintaining high group cohesion and concentration on objectives
Solution During the COVID period, the members of the group were called to work in 100%
smartworking mode with short returns to the office for the most important
meetings.
Being a very small organization, the management has not adopted particular
policy parameters, limiting itself to placing employees in smart working.
Policy parameters The operational regulation was left in the hands of the Management,

Development & The new organizational methods have been regulated by the company
oversight management:
● Arces employees worked 100% in smart working
● Employees, if invited for important meetings, must be available for face-to-face
meetings. In this case, the company ensures compliance with the safety
parameters (masks, antiviral gel, distancing)
● A coordination meeting between the director and the working group is held
every morning. The results are checked

During the pandemic, Arces developed an extremely agile work model which
made it possible to optimize work times, leaving team members and
management fully satisfied. The check on the fulfillment of the tasks during the
working time took place on the results achieved.
Outcomes After the end of the pandemic, since January 2023 we have returned to a
traditional and face-to-face work system.
In agreement with the members of the Arces network of relationships, many
meetings between staff members and those of other entities take place remotely
with the most common dedicated platforms.

BAD PRACTICES COLLECTED BY MEDORO